Five Ways Managed Print Services Can Help You Cut Costs

March 9, 2021

If you run your own business, you are familiar with the competitive atmosphere that business owners are faced with. With companies constantly competing for higher market shares and greater profits, as well as working to dodge unnecessary expenses, it has never been more important to save money and cut costs where you can. That’s why so many companies have recently adopted a managed print services (MPS) strategy. With managed print services, companies can cut costs while finding greater efficiency in their overall print infrastructure.

Studies show that managed print services can benefit organizations like yours in a variety of ways. Over 60% of companies have reported that they don’t track their printing costs. Because of this, they have no idea how much money they are wasting every month. Investing in managed print services can save you a lot of money. But how? Today, TeknaByte will be sharing five ways that managed print services can help you cut costs for your company.

What Types of Costs Can Managed Print Services Reduce?

Before we get to the five specific ways managed print services can help you cut costs, let’s take a brief look at a few of the areas in which an MPS strategy can both boost productivity and cost-efficiency. Those areas include:

• Printer security costs
• Toner cartridges and print supplies
• Printer maintenance
• Spending on IT departments
• Print hardware and energy costs
• Office space

In looking at the various areas in which managed print services can offer a more cost-effective approach to doing business, it should be noted that partnering with a skilled managed print services provider is no longer simply an advantage. Rather, it has become a necessity for small- to medium-sized businesses. After all, small businesses can no longer afford to continue wasting money that could be focused on more important areas, such as marketing or R&D. It has been estimated that managed print services can reduce operational costs by up to 30%. That’s a lot of savings!

With that, let’s talk about the five ways managed print services can help you cut costs!

1. Cost-Efficient Maintenance for Company Printers

One of the most obvious ways that managed print services can cut costs for your company is found in the fact that using MPS offers superior support and maintenance for company printers. With software that actively monitors all office printers for any problems, managed print services will likely stop most problems before they even start. That being said, if a problem does manage to slip by, support teams are available to handle the task of manual troubleshooting. This not only reduces printer downtime but also saves you and your office staff time and money!

It should also be noted that managed service providers supply the expertise of their team of support professionals at a much lower price than it would cost to call a printer repair company to your office each time your printers experience a problem. Managed service providers are able to offer their services at a much lower cost compared to individual repair companies due to the fact that they provide service to many clients, translating to the cost being effectively spread out.

2. Saving Money with Hardware Consolidation

Using managed print services, companies can save even more money by effectively reducing the number of printers that they use in the first place with hardware consolidation. By replacing older and outdated printers with new, more efficient models, you can not only increase output but also drive down energy costs. If a managed print services provider is reliable, they will steer their clients towards printers that either meet or exceed their needs while keeping energy costs down. This means that companies can effectively do more with less, boosting their wallets.

3. Save on Office Space

If you are a business owner that is struggling with the high cost of office space, you’ll be happy to know that this is yet another area in which managed print services can cut costs. This is, again, a benefit of hardware consolidation By consolidating their efficient printers as opposed to rooms filled with outdated and clunky printers, businesses can significantly reduce their office space requirements, thereby saving money! This is especially important for business owners who are paying for office space by the square foot by cutting back on space or through better utilization of the space.

4. Improved Workflow Management

When it comes to smart moves that not only save money but also have the potential to launch firms ahead of their competitors, cutting costs in workflow management and document distribution is a must. Managed print services improve both workflow and document distribution by effectively centralizing paper management through the process of digitizing documents and storing them electronically. This also makes it easier for staff to follow protocols and increases security.

5. Savings on Consumables and Supplies

Finally, and perhaps the most obvious, the cost of printer supplies can really add up over time, which is something that managed print services can help you to combat. While certain devices cost more to operate due to inefficiency in their imaging transfer systems, running out of printer supplies at critical times can also create havoc for your company’s productivity. Rather than running out to a commercial supplier and paying a premium for new ink or toner, a managed print services provider will ensure that stocks always arrive on time. Further, they will incorporate these costs as part of their print supplies program.

Managed Print Services You Can Depend On

Now that you know more about all of the various ways that managed print services can help you cut costs within your company, it is likely that you’re interested in learning more. At TeknaByte, we are a managed print services provider that you can depend on. We understand that the amount of time your employees spend on printer-related issues can be incredibly frustrating. Rather than continuing to put unnecessary stress on you and your employees by trying to handle the problem yourself, trust TeknaByte to identify and offer a solution to those issues.

Further, our managed print services allow you to connect all devices to one monitoring system, ensuring that the end user always stays up and running with no lag time in receiving repairs and toners. All of the benefits that managed print services provide as highlighted in this article can be yours! Contact us today to learn more about our managed print services by calling us at (317) 620-3900 or reaching out online. We look forward to working with you!


TeknaByte is an IT Consulting & Managed IT Services firm in Indianapolis that provides quick, high-quality, and effective managed IT services to businesses everywhere.
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